Manuscript Withdrawal

Manuscript Withdrawal Policy

Kamane: Journal of Community Service

Kamane: Journal of Community Service recognizes that authors may occasionally need to withdraw a submitted manuscript due to legitimate circumstances. However, manuscript withdrawal must follow a clear, transparent, and responsible procedure to protect publication ethics, editorial resources, and the integrity of the scholarly publishing process.

Authors are expected to consider their submissions carefully before submitting them to the journal. A manuscript must not be submitted to another journal while it is under active consideration by Kamane. Withdrawal requests must be communicated formally to the editorial office and may be subject to verification before approval.

Formal

Withdrawal Request

All Authors

Consent and Agreement

Ethical

Editorial Process

1 Grounds for Manuscript Withdrawal

Legitimate Reasons
Authors may request withdrawal when there are substantial reasons, such as serious errors in the manuscript, unresolved authorship disputes, ethical concerns, or other circumstances that prevent the manuscript from proceeding responsibly through publication.

Changes in Research or Community Service Data
Withdrawal may be considered when significant problems are identified in research findings, data, documentation, or reports of community service activities and these problems cannot be adequately resolved through revision.

Editorial Assessment
All withdrawal requests are evaluated individually. Approval depends on the circumstances, the manuscript's publication stage, and applicable publication ethics considerations.

2 Withdrawal Before Acceptance

During Initial Screening or Peer Review
Authors who wish to withdraw a manuscript during initial screening, editorial evaluation, or peer review must submit a formal written request to the editorial office, providing the manuscript title, submission identification number where available, and reasons for withdrawal.

Editorial Confirmation
The manuscript remains under consideration until the editorial office confirms that the withdrawal has been approved and the submission process has been closed.

3 Withdrawal After Acceptance or Publication

After Acceptance
Withdrawal requests submitted after acceptance require careful editorial assessment because editorial work and publication preparation may already have been completed. Authors must provide a clear explanation and supporting information where appropriate.

After Publication
Once an article has been published, it cannot ordinarily be withdrawn through the standard pre-publication withdrawal procedure. If serious errors, research misconduct, or other substantial ethical concerns are identified, the journal will investigate and may issue a correction, an expression of concern, or a retraction notice, as appropriate.

4 Withdrawal Request Procedure

Step 1 — Submit a Written Request
The corresponding author must send a withdrawal request to the editorial office through the journal's official communication channel.

Step 2 — Provide Required Information
The request must include the manuscript title, submission ID if available, the corresponding author's name, the reason for withdrawal, and confirmation that all co-authors agree to the request.

Step 3 — Editorial Verification
The editorial office verifies the request, considers any relevant editorial or ethical issues, and may contact the authors for clarification or additional documentation.

Step 4 — Written Decision
The editorial office informs the corresponding author of the decision. Withdrawal is considered complete only after formal confirmation has been issued.

5 Responsibilities of Authors

Agreement of All Authors
The corresponding author must confirm that all co-authors have been informed of and agree to the withdrawal request. Any disagreement among authors must be disclosed to the editorial office.

Honest Explanation
Authors must provide accurate information about the reason for withdrawal and cooperate with reasonable requests for clarification.

No Simultaneous Submission
Authors must not submit or publish the same manuscript elsewhere while it remains under active consideration by Kamane. They must wait for formal withdrawal confirmation before submitting the manuscript to another journal.

6 Unethical or Improper Withdrawal

Withdrawal requests intended to avoid peer-review criticism, conceal duplicate submission, evade an investigation into publication ethics, or bypass an editorial decision may be subject to further examination.

Editorial clarification Ethics investigation Appropriate editorial action

Fair and Proportionate Handling
The journal handles suspected misconduct fairly, confidentially, and in accordance with applicable publication ethics principles. Any action will depend on the evidence, the seriousness of the matter, and the circumstances of the case.

7 Withdrawal Fees and Final Provisions

Withdrawal Fees
Any applicable fee or administrative charge related to withdrawal must be governed by the journal's officially published financial policy. No fee should be imposed unless it has been clearly established and disclosed by the journal.

Policy Review
This policy may be reviewed periodically to maintain consistency with publication ethics principles and the journal's editorial procedures. The journal reserves the right to assess each request according to the manuscript's status and the circumstances presented.